Enter the invoice details in the Accounts Payable referencing the Overhead Order and post the batch.
Asset/AP Reconciliation
The Asset/AP reconciliation links the asset purchase to the AP invoice and puts the purchase details onto the asset. This also creates an entry in the Fixed Asset Purchase Batch which is later manually posted (after running the Purchase Posting Report).
The AP invoice that has been entered and linked to the Overhead Order will be available in the Asset/AP Reconciliation screen. This one invoice can be linked to one or multiple assets e.g. invoice value is $100,000 made up of five assets at $20,000 each.
Select the Invoice | Identify the invoice you wish to reconcile, then select the hyperlink |
Add the Asset | Select the Add record button and you see the asset lookup |
Select Asset | From the lookup, select the asset you are going to reconcile |
Our Reference | Enter your reference number |
Amount | Enter the purchase amount of this asset |
Posted | This button will remain unticked until the asset purchase has been posted. Until such time that the asset purchase has been posted, the purchase details can be changed using the Asset/AP Reconciliation functionality. |
If more than one asset is to be reconciled to this invoice, you can do this now or at a later date.
Asset/AP Reconciliation
Invoice Distribution
Prior to posting the Asset Purchase Batch, any of the asset details can be updated or changed on the asset record. However, this does not include the Purchase details as these must be managed from the Asset/AP Reconciliation screen.
Asset Details
Purchase batch
Purchase Posting Report
Prior to posting the Asset Purchase Batch, it is imperative to run the Purchase Posting Report which provides key information that must be validated.
Purchase Posting Report
Post Purchase Batch
In the Post Purchase Batch screen there is an Unposted batch with the entered asset awaiting posting.
Post the batch.
Post Purchase Batch screen
