A requirement to have a timecard transaction whereby the refund from the workers comp company is processed in payroll to complete journal transactions.

When and employee is on workers comp they are placed on and Earning Category and paid as per hours work + oncost and all costed to the job.

Once the refund has been received by worker comp insurance company the company is refunded the cost excluding all oncost.

Therefore, timecard transactions are required to be:

Credit Job for the $ amount refunded (excluding oncost)

Debit the Workers comp clearing account

NOTE:

This is in place of creating journals in finance but rather completing transactions via payroll.

Pay Item must exist for the earning category when employee is placed on workers comp leave. Plus, the workers comp refund and accrual.

The Pay Item 620 is not displayed on payslip

The earning category Pay Item will be allocated to PAY item sequence as this is another leave type as such.

Add refund to Oncost Sequence

Here the Pay Calculations will be for ‘Fringe not included in Pay’ as these pay items are not being paid to the employee but just completing costing transactions.

Employee will be paid workers comp for hours worked in cheque 1 and costed to a contract.

Create a Manual timesheet with Cheque number 991 – this will allow for filtering on transactions

On the manual timesheet create a zero gross timecard costed to the job as per where earning category for workers comp as paid. As per cheque 1 in this example

On the deductions Tab add the Worker Comp Pay calc with the refund -$ amount as employer Burden as it is a fringe not included in pay.

Calculate the Pay

The transaction for cheque 991

When combined with cheque 1 which is regular pay + workers comp cheque 991