New revised laws have the Superannuation Guarantee (SGC) at 9.5% for 4 years (until 30 June 2021), increasing to 10% from July 2021, and eventually increasing to 12% from July 2025. The Superannuation Guarantee rate first increased to 9.5% from 1 July 2014.
Generate Employee Earnings & Deductions
This functionality allows you to update deductions/earnings for a given set of criteria as per the selections made in the ‘main’ and ‘employee selection’ tabs.
Payroll > Company Setup > Employee Administration > Generate Employee Earnings & Deductions
Field | Description |
Type | Select what type - Deductions or earnings you are making a change to |
Earning Category | If updating an Earning – enter earning category from/to or enter exact code |
Deductions | If updating a deduction – enter Pay Calculation code from/to or enter exact code |
Percentage | Enter the % increase or decrease ie 10% to 10.50% will be 0.50% increase |
New Effective Date | Enter the date effective that this change is to be applied from |
Run Mode | Run in ‘report’ mode to review proposed changes, Run in ‘Update’ to change employee records. |
Exclude Terminated | Report will only include Active employees |
NOTE: Using the Employee Selection parameters, you can run the report for groups of employees
Process
The Report Output
Once you have run the Generate Employee Earnings and Deductions as per below, open the report status to review the report output.
2. Report Mode
The message column will display any errors/warnings in the report. Correct any issues to records as may be required. Re-run in report mode, to ensure you are satisfied with the changes applied to individual records.
Example of types of messages:
Earning/Ded code > effective date - New effdate DD/MM/YYYY is less than existing record effdate of DD/MM/YYYY. No action applied.
Earning/Ded code < effect date - Existing record will be made dormant.
- (New) will be created.
Earning/Ded code = effect date - Record already exists for effective date. Record will be update.
If an employee has a fix $ amount the % increase will be applied and easily visible in the report. You can include/exclude these employees and manual add/adjust the employee record.
3. Update Mode
Once you have verified the information in ‘Report Mode’ re-run the ‘Generate Employee Earnings and Deductions’ in update mode.
Cross check a few employees to ensure you are satisfied.
Message will display ‘Add Successful’ if a new Pay Calculation record has been created for employee effective from new date.
NOTE: Terminated employees will also be updated with this process if the selection on report parameter is not selected.
Sample of an employee Pay Calculation showing new SUPG record effective date.
Pay Calculation
A change to the Global record for SUPG should not be applied until after your last June Payroll is posted and there are no further runs/amendments to be made; the 1st July is reached.
Payroll>Global Set up> AUS Specifics > Pay Calculations & SUPG.
Open the record and amend the ‘Percent’ field to new % and Save
When a new employee record is created on the Employee Maintenance the new % will automatically come through.